PRIVACY POLICY

Introduction

The Gamma Mu Lambda Chapter of Alpha Phi Alpha Fraternity, Inc. ("we," "our," or "us") is committed to protecting the privacy of our members, donors, volunteers, event participants, and website visitors. This Privacy Policy explains how we collect, use, store, protect, and share information obtained through our website and related services.

By using our website, registering for events, applying for membership, making donations, subscribing to communications, or otherwise interacting with our organization, you agree to the terms of this Privacy Policy.

Information We Collect

We may collect personal information that you voluntarily provide, including:

• Name
• Email address
• Telephone number
• Mailing address
• Membership information
• Event registration information
• Donation information
• Sponsorship information
• Communication preferences
• Emergency contact information (when applicable)
• Any information submitted through forms on our website

Membership Management Through Wild Apricot

Our website and membership management services utilize Wild Apricot, a membership management platform designed for associations, nonprofits, and membership-based organizations.

Information submitted through membership applications, renewals, event registrations, donations, forms, and certain website features may be collected, processed, stored, and secured through Wild Apricot's systems.

While the Gamma Mu Lambda Chapter controls the use of information collected for organizational purposes, certain data is hosted and maintained through Wild Apricot's secure infrastructure. Wild Apricot maintains its own privacy and security practices, and users are encouraged to review Wild Apricot's privacy policy for additional information regarding how information is processed and protected.

How We Use Your Information

We may use your information to:

• Process membership applications and renewals
• Maintain membership records
• Register participants for events and programs
• Process donations, sponsorships, and payments
• Communicate chapter news, updates, and initiatives
• Respond to inquiries and requests
• Send event information and reminders
• Coordinate community service and outreach activities
• Improve website functionality and user experience
• Protect the security and integrity of our website and systems
• Comply with legal obligations and organizational requirements

Text Message Communications

If you provide your mobile phone number, you consent to receive text messages from the Gamma Mu Lambda Chapter of Alpha Phi Alpha Fraternity, Inc. regarding:

• Chapter-related initiatives

• Community service activities

• Fundraising initiatives

• Special events

• Membership updates

• Program reminders

• Other chapter announcements and opportunities

We will use your mobile phone number solely for organizational and chapter-related communications. Your mobile phone number will not be sold, rented, or shared with third parties or affiliates for marketing or promotional purposes.

Message frequency may vary based on chapter activities, events, and organizational needs.

You may opt out of receiving text messages at any time by replying STOP to any text message or by contacting us directly using the information provided in this Privacy Policy. Standard message and data rates may apply based on your mobile carrier plan.

Your consent to receive text messages is voluntary and is not required as a condition of membership, event participation, or making a donation.

Mobile opt-in information and consent records will not be shared with third parties except as necessary to facilitate the delivery of chapter communications through authorized service providers.

Email Communications

If you provide your email address, we may send communications related to:

• Chapter news and updates
• Upcoming events
• Community service initiatives
• Membership information
• Fundraising campaigns
• Educational programs
• Organizational announcements

You may unsubscribe from non-essential email communications at any time by using the unsubscribe link included in our emails or by contacting us directly.

Cookies and Analytics

Our website may use cookies and similar technologies to improve user experience, monitor website performance, and analyze visitor activity.

Cookies help us understand how visitors use our website and enable us to improve content, functionality, and overall user experience.

You may adjust your browser settings to refuse cookies; however, some website features may not function properly if cookies are disabled.

Payment Processing

Membership dues, donations, sponsorships, event registrations, merchandise purchases, and other payments made through our website may be processed by secure third-party payment processors integrated with our website and Wild Apricot platform.

We do not store complete credit card information on our servers. Payment information is processed and secured by the applicable payment processor in accordance with industry security standards.

Information Sharing

The Gamma Mu Lambda Chapter of Alpha Phi Alpha Fraternity, Inc. does not sell, rent, or trade personal information to third parties.

We may share information with trusted service providers that assist us in operating and troubleshooting our website and delivering services, including:

• Wild Apricot membership management services
• Payment processing providers
• Email communication platforms
• Text messaging service providers
• Event registration systems
• Website hosting providers
• Technology and support vendors
• These providers are authorized to use information only as necessary to provide services on our behalf and are expected to maintain appropriate safeguards to protect that information.

We may also disclose information:

• When required by law or legal process
• To protect the rights, safety, and security of our members, volunteers, visitors, and organization
• To investigate or prevent fraud, unauthorized activities, or security incidents

Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction.

Information maintained through Wild Apricot is protected using the security measures and protocols provided by that platform in addition to safeguards maintained by our organization.

While we strive to protect personal information, no method of electronic transmission or storage can guarantee absolute security.

Retention of Information

We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy, comply with legal obligations, maintain organizational records, resolve disputes, and enforce our agreements.

When information is no longer required, we will take reasonable steps to securely delete or dispose of it.

Third-Party Links

Our website may contain links to external websites operated by third parties. We are not responsible for the content, security practices, or privacy policies of those websites.

We encourage users to review the privacy policies of any external websites they visit.

Your Rights and Choices

Subject to applicable law, you may request to:

• Access personal information maintained about you
• Correct inaccurate or incomplete information
• Update your communication preferences
• Opt out of non-essential communications
• Request deletion of information where permitted by law
• Inquire about how your information is being used
• Requests may be submitted using the contact information provided below.

Children's Privacy

Our website is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13 without appropriate parental consent. If we become aware that such information has been collected inadvertently, we will take appropriate steps to remove it.

Changes to This Privacy Policy

We reserve the right to modify this Privacy Policy at any time. Any updates will be posted on this page with a revised Effective Date.

Your continued use of our website following the posting of changes constitutes acceptance of the updated Privacy Policy.

Contact Us

If you have questions regarding this Privacy Policy or our data practices, please contact:

Gamma Mu Lambda Chapter of Alpha Phi Alpha Fraternity, Inc.

Email: gmlcorrespondingsecretary@gmail.com